Finding a Perfect Wedding Venue

While there are many aspects that one needs to consider, from what to wear, to what kind of food menu to keep, décor to choose from and there’s one thing that you cannot skip: a Venue! After all, you’ve got to have somewhere for your friends and family to gather and celebrate.

But finding a perfect venue isn’t easy. There are so many options to choose from, whether you want a grand venue or a cosy venue with an intimate wedding or a nice hotel banquet. It is best to start your wedding planning by selecting a venue and blocking your wedding date. Once that is done you can move on to several other decisions such as wedding dress, food menu and décor as all these factors depend upon the wedding venue you book. It is advisable to begin your wedding venue hunt as soon as your wedding date or at least month is finalized. It is very important to book the venue at least five to six months prior to the wedding.

We have listed down few tips for finding a perfect wedding venue:

1. Talk to a Wedding Planner – Yes, before you start looking for places it is important to hire a wedding planner and discuss what is in your mind with the wedding planner. Wedding planners are more familiar with the capabilities of the space, layout and time and items you will need to transform the venue into your dream wedding venue. If there is any creative or unique way about the space that could make your vision hard to accomplish, your planner will know
2. Knowing your Vision – Planning and envisioning your wedding day is the first step to making the right choices. To begin with start asking yourself these questions:

• What kind of venue would you like to marry at?
• Is there a specific wedding theme that you have in mind?
• Would you prefer an outdoor or an indoor wedding depending on your wedding month?
• How many people would you be inviting at your wedding?
• Is the venue accessible for your guests?
• Is the venue of your choosing able to provide any quick actions in case of last minute troubles?

Once you have the answers for all the questions, you will then be able to shortlist your venues according to location, type of venue required, budget and capacity.

3. Choose a venue that aligns with your vision – Once your vision is clear after the discussion with your planner, you should be able to seek out venues that suits your vision and aesthetics. If you are looking for a traditional wedding, look for a venue with interiors that are going with what is in your mind. If you are looking for slightly modern you can go for a well-designed banquet spaces. If you want a wedding with natural elements you can go for a lawn wedding or a courtyard wedding. Choosing a venue that fits in and enhances your theme will enable your wedding to feel more connected to the space.

4. Knowing your Guests – Knowing how many guests you are expecting to invite before you go looking at venues will help you save some headaches and heartaches down the road. If you choose a venue that is too small for your guest list and more guests RSVP ‘yes’ than you can fit in the space, you might be in tough situation. Couples often underestimate how many people they will invite or how many their parents will want to add, so have that conversation early to know what you’re really working with. This will also help you break down your budget, as some costs are very dependent on the number of people you are inviting.

5. Remember your Budget – “It’s more than just how much renting the space will cost”, since venues with in-house catering will charge a price per plate. Décor and floral designs will also drive up your cost. It is very important that you know what your total budget is, as well as approximately what will the designs cost to execute. If adding that on top of the cost of using the space blows your budget out of water, you will either need to scale back your budget or look at more affordable space. Break down your overall budget by category, prioritizing more funds for vendors that are a higher priority. If you select your venue first, and then realize it’s more than you should have allocated, it’s an uphill battle to stay within your budget when you still have a dozen other people to hire.

6. Consider your Guests Experience – If you are inviting a lot of out of town guests or having a destination wedding look for a venue that is near or connected to the hotel. And remember your comfort within the venue, too. The maximum capacity of a room isn’t often comfortable amount space, so ask the venue how many people they can fit comfortably, as well as what is allowed and not allowed

7. Think about What is Included – If you are looking at some venues that are full-service, and some where you can bring in your own vendors and décor, be sure to price everything out. A venue with table, chairs and linens included might cost more upfront than a venue where you need to rent your own, but you should get an estimate from a rental company to see how they compare when you have added on the price of renting things for yourself.

And remember that the included rental items are often more basic (white linens, standard flatware, banquet chairs etc) so you may still end up paying more to rent more items that fit your vision better. And if you are working with a venue that has in-house catering be sure to include tax in your calculations.

8. Stay True to Yourself – With the pouring ideas of pinterest weddings, a lot of people tend to choose a theme or a venue based on what they saw or loved online. But its important to ask yourselves what feels authentic to you two as a couple, and to choose a space and design that is the representation of who you are.

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